Executive Assistant (Budapest)

Executive Assistant (Budapest)
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Your new company

Our prestigious international client, who is an innovative company in the Pharma industry is looking for an Executive Assistant for their office in Budapest.

Executive Assistant

Your new role

  • In this position you will provide support to the General Manager and to Pharma Executive Committee members. You will also manage and coordinate key company events.

Your main tasks include:

Provide personal assistance support to the General Manager:

  • Organize and maintain diary
  • Plan and schedule meetings and appointments
  • Make travel and guest arrangements
  • Screen phone calls, enquiries and requests, and handling them when appropriate
  • Attend meetings and prepare minutes, notes, reports or presentations
  • Responsible for PO management, invoices and expenditures

Develop and run a well-organized secretariat for the Executive Committee Members:

  • Liaise with clients, suppliers and other staff
  • Maintain office systems, including data management and filing
  • Plan and schedule meetings and appointments
  • Produce documents, briefing papers, reports and presentations
  • Make guest arrangements
  • Source and Order stationery and office equipment

Event coordination:

  • Manage and coordinate key events
  • Manager relevant vendors and service providers
  • Ensure internal communication related to the event in cooperation with Communication

What you'll need to succeed

  • University/college degree
  • Fluent English and Hungarian both verbal and written
  • 3-5 years of experience as a Personal Assistant
  • Relevant experience in support role for business function, preferably sales and/or marketing
  • Experience in an international environment is a plus
  • Strong attention to detail and precise
  • Proven ability to be able to manage diverse tasks and responsibilities
  • Vendor/supplier management
  • High level of confidentiality

What our client offers for you

  • Competitive salary and yearly bonus, cafeteria
  • Covering your monthly Budapest pass or parking expenses
  • Possibility of promotion
  • Modern office with easy access by public transport



What you need to do now

If you're interested in this role, click 'Apply now' or send your CV via e-mail to the contact person! If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.


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