Receptionist

Tasks

Key Responsibilities:

• Handles administrative tasks, screen filter internal and external telephone calls and correspondence, handles incoming and outgoing mails
• Administer CSS EMEA ordering process, retain file approved requisitions and be main point of contact for suppliers
• Coordinates and contacts with the maintenance, landlord in relation with problems experienced in the office areas, requests for repairs and follow up
• Keeps the conference room and kitchen area tidy, maintains office and kitchen supplies
• Welcomes visitors, informing staff of their arrival
• Performs a variety of routine clerical tasks in addition to reception duties
• Acts as an information source on organization policies and procedures
• Maintains security by following procedures; monitoring logbook; issuing visitor badges
• Deputies for admin support to managing director
• Assists in preparing meetings with employees and external visitors and welcome external visitors of the management board
• Managing the order of support materials for meetings, conferences, special functions, etc. including the scheduling of rooms and assisting with any required logistics, etc.
• Helping in new joiner onboarding administration (badge photos, badge request)
• Organizes official photo shoots for new joiners
• Organizes job interviews (consultation with the interviewees and the candidate (and sometimes lease companies), sending appointment request and confirmation e-mail)
• Provides other ad-hoc administration and HR tasks

Requirements

Offers

Workplace