R&D Headcount Capacity Planner

• Job title: Vaccines Headcount Manager and Time-Tracking facilitator
• Location: Budapest, Hungary
• Job type: Permanent, full-time
• Hybrid working according to local policy

About the job

Are you ready to shape the future of medicine? The race is on to speed up drug discovery and development to find answers for patients and their families. Your skills could be critical in helping our teams accelerate progress.

We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people’s lives. We’re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible. Ready to get started?

We are looking for a dynamic R&D Headcount Capacity Planner to join our team. In this role, you will be responsible for reflecting the workforce situation of a given function within Vaccines R&D and translating this into resource availability (FTEs). You will ensure alignment with organizational evolution, turnover, recruitment, and insourcing strategies, while performing analyses to support capacity management, resource allocation, and workforce actuals.

Main responsibilities

• Ensure accurate workflow and network is in place for gathering information from R&D Functions and from People & Culture
• Establish trust relationships with Managers or their Representatives (e.g., data owners) in R&D Functions and with Operational Planning and Capacity Business Partners to secure timely and quality input
• Create and regularly update data on all resources (e.g., contract type, direct time, contract dates, open positions creation, etc.) in RBS tool (Powerapp)
• Leverage all Business Intelligence (BI) data visualization reports (e.g., RDPM-Workday) to monitor data quality, both quantitatively and qualitatively, and to perform regular Quality Control
• For reporting
• When need of new Report or exiting report upgrade, will provide the functional specifications to the team in charge of developing the reports
• Develop recommendations for reporting improvement and contribute to development of new BI solutions, e.g., provide expertise in discussions to establish policy for the Resource Breakdown Structure (RBS) which serves as the source for capacity management
• Participate to User Acceptance Tests (UAT) for reports development and evolution
• Perform analyses of workforce evolution and time-tracking adherence, monitor data quality; recommend, and successfully implement corrective action plans discussed and aligned with R&D Functions
• Support Workforce and Capacity reviews with OPRM network Business partners
• Support the OPRM network Management with the edition of regular reports
• Ensure with the OPRM network Management that the 3 pillars of capacity management (FTE availabilities, forecast and actuals) are aligned; proactively alert when needed
• Is a permanent member of the GPPM Headcount Management community across R&D Pharma and Vaccine
• Ensure accuracy of process and training documentation through contribution to the yearly review process; proactively suggest process improvement and simplification
• Provide Time-Tracking (TT) training and assistance to RDPM time-card users to guarantee high level of adherence and to secure data quality. Develop appropriate communication (incl. communication channel) to TT population to secure a high level of accuracy)

About you

Experience

• Strong knowledge and experiences of processes of Operational Organizations around Planning & Resource management, more specifically capacity management
• Experience in Pharma R&D including knowledge of R&D value chain and key contributing functions
• Experience in resource management or as local site controller
• Experience in Project and Resource Planning Management digital solutions (Planisware is a plus)

Soft Skills

• Teamwork and transversal collaboration, strong networking skill
• Ability to coordinate activities and manage various stakeholders, in a multi-cultural environment
• Ability to identify problems of capacity and alert
• Strong communication skills (written and oral)
• Analytical, data quality driven, synthesis and reporting skills
• Pragmatism, agility, autonomy, adaptability, curiosity, culture of sharing

Technical skills

• Solid resource management and planning skills
• General knowledge on overall R&D Drug Development and good knowledge in Business operational activities
• Good mastery of planning and reporting solutions (Planning Tool, Data Base, Excel, PowerPoint, BI, etc.)
• Planisware® technology would be a plus

Education

• Master; Scientific background could be a plus

Language(s)

• Strong English skills (verbal and written), ability to exchange fluently in a global environment
• Proficiency in French would be a plus

Why choose us?

• Bring the miracles of science to life alongside a supportive, future-focused team in an international work environment
• Work from an "Office of the Year 2023" award winner with flexible home office policy
• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact
• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave
• An individual and well-structured introduction and training of new employees and we will dedicate a Buddy for you to better navigate in your first weeks
• Join a great community & special events (Monthly Board Game Nights, Summer Events, Well-Being Lectures & Sport Clubs)

PursueProgress. Discover Extraordinary.