Contract Administration Specialist (Budapest)

Contract Administration Specialist (Budapest)
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About us

At ExxonMobil, our vision is to lead in energy innovations that advance modern living and a net-zero future. As one of the world’s largest publicly traded energy and chemical companies, we are powered by a unique and diverse workforce fueled by the pride in what we do and what we stand for.

The success of our Upstream, Product Solutions and Low Carbon Solutions businesses is the result of the talent, curiosity and drive of our people. They bring solutions every day to optimize our strategy in energy, chemicals, lubricants and lower-emissions technologies.

We invite you to bring your ideas to ExxonMobil to help create sustainable solutions that improve quality of life and meet society’s evolving needs. Learn more about our What and our Why and how we can work together.

Our Global Business Center (GBC) in Budapest was established in 2004. Our diverse and multinational workforce of ~2,000 fellow colleagues has been powering ExxonMobil’s global businesses ever since. We are proud to work in an inclusive, safe, and vibrant work environment and we are aiming to provide an exciting, long term career to all our employees. We develop together, we grow together. Proudly awarded as Responsible employer of the year and received an award for Diverse workplace and award for Ergonomic program.

Contract Administration Specialist

THE ROLE WILL YOU PLAY IN OUR TEAM

In the commercial career field we deploy commercial opportunities, build key relationships and shape our business strategies through insights & analysis. In Budapest, the commercial career field is represented by Product Solutions, Upstream and Environmental & Property Solutions.

In our Budapest office, you will become the responsible for providing commercial support covering end-to-end processing, issue resolution and process improvements for trades negotiated by traders located in different parts of the world. Individuals may be responsible for the activities of specific countries and hence knowledge of a second European language can be beneficial, but not mandatory. Demonstrated performance will lead to opportunities for increasing responsibilities and more job complexities across the organization.

WHAT YOU WILL DO

  • Preparing hard copy contracts, sending them to counterparties, responding to their incoming queries and analyzing incoming 3rd party paper contracts and amendments
  • Communicates with trading partners on any subsequent changes to contract terms and conditions. Works to achieve closure on all contract provisions to maximize legal protection of EM.
  • Responsibility for periodic business reporting (insurance, anti-boycott, buy/sell, etc.)
  • Electronic filing of “Paper” contract communications in CMS (Contract Management System)
  • Coordinate Intra Functional Review of Contracts and GT&C’s (General Terms and Conditions)
  • Maintains controlled contractual files consistent with Records Management Guidelines.
  • Issue resolution for trades negotiated by traders
  • Attain and maintain in-depth understanding of the Contract Admin work activities and associated applications
  • Communicate process improvement opportunities and training requirements to Supervisor
  • Support the implementation of process harmonization and / or initiatives

ABOUT YOU: SKILLS AND QUALIFICATIONS

  • Bachelor/Master degree in Business Economics/Logistics/International Business Administration, Law or equivalent
  • Strong interpersonal and communication skills to interface across functions in a geographically diverse, multi-cultural and partly virtual organization
  • Excellent time management, well organized and structured
  • Works independently, proactively and prioritize workload under pressure to meet deadlines
  • Great attention to detail and accuracy
  • Ability to understand contracting/agreement`s language, contract management processes
  • At least 3 years of professional experience
  • Team player
  • Process oriented with continuous improvement mindset

YOUR BENEFITS

An ExxonMobil career is one designed to last. Our commitment to you runs deep: our employees grow personally and professionally, with benefits built on our core categories of health, security, finance, and life. ExxonMobil Hungary offers a variety of benefits to support and protect your health and financial wellbeing.

Currently ExxonMobil offers from Day 1:

  • Premium+: Annual bonus to recognize active service with ExxonMobil on top of your competitive pay.
  • Flex Your Day opportunity - providing flexibility around where and when you work
  • Private Health insurance and Employee assistance Program
  • Life insurance
  • Opportunities to enhance communication and language skills, job specific and broader trainings, mentoring, self-development opportunities, tuition assistance program supporting studies with business relevance
  • Wellness programs with a wide range of activities including ergo breaks, ergonomics support, office yoga, massage and much more!

Currently ExxonMobil offers those with continued employment:

  • Voluntary Pension Fund (after 3 months of employment)
  • Cafeteria (after 3 months of employment)
  • Service Awards (at key service anniversary milestones)

Please note benefits may be changed from time to time without notice, subject to applicable law.

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