Mind-Diák Szövetkezet

• Welcome, greet and register visitors, vendors, clients, candidates, customers and inform appropriate personnel
• Ensure compliance physical security policies
• Keep logbook record of visitors, vendors, clients signing in and out of the office
• Manage, monitor and ensure reception, pantry and rear entrances of the building area are clean, tidy and projects a business-like image
• Manage calendar invites, scheduling meetings
• Answer incoming calls, determine purpose of calls and forward calls to appropriate personnel
• Act as a point of contact internally, externally & emergency situations
• Handle mails & deliveries
• Maintain office stationary/kitchen supply
• Handle facility related matters such as: water supply, name cards, coffee machines, quick fix repairs with building maintenance
• Assist to supervise the maintenance of office facilities & equipment
• Create/update/manage telephone extensions, entrance cards, parking space, seating plan
• Assist in fixed assets inventory set-up
• Prepare training materials (printing, binding, registration of attendance)
• Prepare meeting room for internal or client meetings (table arrangement, order sandwiches if required etc.)
• Assistance to invoicing, expense report processing
• Assistance to preparing site level office and outside of office events
• Manage medical check attendance of the employees
• Assist other clerical duties such as filing, data entry, copying, faxing, and scanning
• On site preparation for new hires i.e., workstation, access card, welcome email, and other local onboarding activity
• Other clerical and administrative support as required by manager & supervisor

• Ongoing studies and active or passive Hungarian student status for at least 1 year
• Fluent (level C1) English and Hungarian knowledge both verbal and written
• Working knowledge of MS Office tools (Word, Excel)

Working time

• 30-40 hours per week
• Working shift: 8.00-17.00
• Flexible working hours from Monday to Friday

What we offer

• 2173 HUF/hour in gross
• Long term career development paths
• Young and dynamic international atmosphere and a great team
• Excellent office location in downtown Budapest

Budapest VI.